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Narrative Summary

Documents should be ordered as listed below. All documents should be single-sided. No extra color pages should be included in the finished package. Staples or binder clips should be used on the CVs which are included in the document but absent from all other sections. Both a hard copy and single (COMBINED) digital copy are required. Please bring the hard copy to Alex Brown in 124 Perkins Hall and send the digital copy to tcehrfaculty@utk.edu.

Download the Narrative Summary Worksheet »

  1. Narrative Summary Form: Download the Narrative Summary Form.
  2. Applicant Pool: Download an applicant pool example.
    Note: Contact the Office of Equity and Diversity to obtain a copy of the EEO Self-ID Summary. The gender, race, and veteran status should be listed as “unknown” unless the candidate has self-identified on the report from OED. Include a copy of the EEO Self-ID Summary in this section.
  3. Principal Candidates (these all must be invited to campus): Paragraph describing why each was chosen
  4. Alternate Candidates* (these may be chosen at random to interview): Paragraph describing why each was chosen
  5. Female Applicant Data:
    • If self-identified females have applied for the position, but none of the self-identified females were selected for the Principal or Alternate pools, the committee must include a brief description of the strengths and weaknesses of each excluded self-identified female applicant.
    • If this situation does not apply to this search, leave box blank.
    • If candidate self-identifies in another place, such as a cover letter or in a provided reference, include it in the miscellaneous section.
  6. Minority Applicant Data:
    • If self-identified racial minorities (African Americans/Blacks, Native Americans, Hispanics/Latinos) have applied for the position, but none of the self-identified minority candidates were selected for the Principal or Alternate pools, the committee must include a brief description of the strengths and weaknesses of each self-identified racial minority.
    • If this situation does not apply to this search, leave box blank.
  7. Curriculum Vitae: For all principal and alternate candidate
    • Do:
      • Staple each separate CV
    • Do not:
      • Include additional colored pages
      • Cover letters
      • Reference letters
      • Articles
  8. Miscellaneous
  9. Committee Meeting Minutes: For Departmental Use Only. Should only be included in the case of Upper-Level searches
  10. References: For Departmental Use Only. References for all on campus inteview must be checked before candidates (primary or alternate) are invited to interview.

*Once they have exhausted both the principal and secondary pools, to add someone we need a memo for an addendum to the narrative summary that lists the particulars of the position (position #, OED file #, etc.), who they wish to add, to which pool, and a short paragraph about why they wish to add them. I also recommend they request an updated EEO spreadsheet from OED in case the person or persons they wish to add has self-ID’d. That information should be included in the paragraph. In addition, we would need the CV of anyone they wish to add. That package should route through the normal approval cycle as any other search paperwork.

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